Hospitality ERP That Runs as Smoothly as Your Best Guest Experience.
Hotels run on razor-thin margins with complex operations spanning reservations, housekeeping, F&B, maintenance, and procurement. Business Central gives you financial control and operational visibility across every department — without the bloat of legacy hospitality systems.
Hospitality Margins, Visualized
What changes when reservations, F&B, housekeeping, and the GL finally share one view.
↑8%
RevPAR lift
with dynamic pricing visibility
↓30%
F&B waste
with recipe-level costing
1 ledger
Rooms + F&B + retail
consolidated nightly
Live
Department P&L
every morning at standup
The problems
Why Hotels Struggle with Generic ERP
Hospitality operations have unique requirements that generic business software wasn't built to handle. The result is spreadsheets, workarounds, and blind spots.
Reservation Revenue Complexity
Revenue from rooms, packages, events, and corporate contracts flows through different channels with different terms. Reconciling it all is a daily headache.
F&B Cost Control
Food and beverage margins depend on tight inventory control, recipe costing, and waste tracking — most ERPs don't handle menu-level profitability.
Housekeeping Coordination
Room status, cleaning schedules, and maintenance requests need real-time coordination between front desk, housekeeping, and maintenance teams.
Multi-Revenue Stream Accounting
Rooms, F&B, spa, events, retail, and parking each have different revenue recognition rules, tax treatments, and departmental P&L requirements.
Multi-Property Consolidation
Hotel groups need consolidated reporting across properties while maintaining separate books, currencies, and operational independence for each location.
Labor Cost Management
Labor is the largest controllable expense. Without real-time data connecting occupancy to staffing, you either overstaff or compromise service quality.
Guests remember the room, the meal, the welcome. They never see the spreadsheet — and they never should.
From Five Systems to One Hotel
The shift when the property runs on a single platform.
Five systems for rooms, F&B, retail, payroll, accounting
One platform, one P&L, one source of truth
Menu margins guessed at month-end
Recipe costing and live menu profitability
Housekeeping coordinated by phone calls and walkie-talkies
Mobile-driven room status synced to the front desk
Maintenance requests scribbled on clipboards
Work orders triggered from PMS, closed in the app
What we deliver
Hospitality-Configured Business Central
We configure Business Central to handle the financial and operational complexity of hotel management.
Property Management Integration
Connect your PMS (Opera, Mews, Cloudbeds, or others) to Business Central for automated revenue posting, guest folio reconciliation, and night audit integration.
F&B Inventory & Costing
Track food and beverage inventory with recipe-level costing, waste tracking, and automated purchasing triggers. Know your actual vs. theoretical food cost in real time.
Departmental P&L Reporting
USALI-aligned departmental accounting with automated allocations. See profitability by department, revenue center, and property with drill-down detail.
Procurement & Vendor Management
Centralized purchasing with approved vendor lists, contract pricing, and automated reorder points for everything from linens to fresh produce.
Fixed Asset & Maintenance Tracking
Track FF&E (furniture, fixtures & equipment) lifecycles, depreciation schedules, and preventive maintenance programs to protect your capital investment.
Multi-Property Financial Consolidation
Consolidated financials across properties with intercompany transactions, multi-currency support, and per-property operational dashboards.
From Property-Level Chaos to Portfolio Clarity
Our hospitality implementation approach respects the 24/7 nature of hotel operations.
Operations & Systems Audit
Map your PMS, POS, procurement, and accounting workflows. Identify integration points, data gaps, and manual processes that need automation.
Chart of Accounts & USALI Setup
Configure your chart of accounts aligned with USALI standards, set up departmental dimensions, and define revenue recognition rules for each stream.
Integration & Testing
Connect PMS, F&B POS, and procurement systems. Run parallel operations through at least two full accounting periods including month-end close.
Go-Live & Night Audit Validation
Launch with on-site support through the first month-end close. Validate night audit reconciliation, revenue posting accuracy, and reporting integrity.
Operations & Systems Audit
Map your PMS, POS, procurement, and accounting workflows. Identify integration points, data gaps, and manual processes that need automation.
Chart of Accounts & USALI Setup
Configure your chart of accounts aligned with USALI standards, set up departmental dimensions, and define revenue recognition rules for each stream.
Integration & Testing
Connect PMS, F&B POS, and procurement systems. Run parallel operations through at least two full accounting periods including month-end close.
Go-Live & Night Audit Validation
Launch with on-site support through the first month-end close. Validate night audit reconciliation, revenue posting accuracy, and reporting integrity.
Case Study
How a Multi-Location Health Food Retailer Gained Financial Clarity
While focused on retail, this case study demonstrates how Qixas helps multi-location operators consolidate financial reporting, unify inventory management, and gain per-location profitability visibility — the same challenges hotel groups face across properties.
Read the Full Case StudyFrequently Asked Questions, Answered
Does Business Central replace our PMS?
Can you handle USALI-compliant reporting?
What about multi-currency for international guests?
How do you handle the transition without disrupting operations?
Can Business Central manage multiple properties?
Ready for Financial Clarity Across Your Properties?
Get a free assessment from consultants who understand hospitality operations and the technology to support them.